Student Senate Minutes
August 26th, 2007

I. General meeting of the Student Senate was called to order by Speaker Poindexter at 6:02 PM.
	A. Absent from the meeting were members: Manness and Stoyanova.
	B. Also attending the meeting were: Katherine Murphy, Jessica Coleman, Joellen Flanagan, Heather Talpers, Amanda Kliethermes, 
		Jessica Weaner, Navini Jayannghe, and Anna Jahn.
II. Preliminary Items
	A. Roll Call
	B. Corrections/Approval of the minutes
	C. Gallery introductions/business - 
	D. Guests of Honor
	E. Membership Issues
	F. Appointments/Administration of the Oath
		- Poindexter - Associate Senator Joellen Flannagan
			- Kiddoo - How did you learn about the associate position?
			- Flannagan - Found applications on Senate website after being addmitted to Truman. 
			- Approved.
	G. Changes/Approval of the agenda
III. Executive Reports
	A. Secretary - Welcome back! Hopes everyone had a relaxing summer! Please sign up for a time slot on the office hours sheet. We will not be using the computer sign in for office hours. Instead, 		please initial the sheet on the door. Office hours will start the first week of September. Please send all excuses to senateabsence@gmail.com. You have 10 absences this semester (7 excused 
		and 3 unexcused). Any questions? Contact Libby (emp489@truman.edu). 
	B. Treasurer - New year so there will be a new budget. Chairs please send budget requests to Philip.
	C. President - Welcome back! Hopes everyone is ready to "rock and roll" and get going. Spent the summer on campus and had the opportunity to accomplish things. Gave a presentation to the BOG 
		Arete. Did it in conjunction with Dean Gilchrist. Talked about the progress the University has made since the document was written. (ie: building projects). Worked with Jerry and lobbied on 
		the BOG to bring lights to Stokes Stadium as the first project funded by the Athletics Fee. Wants to thank all the early returnees who helped with truman week. Senate planning day talked 
		with the chairs of committees to talk about the upcoming year. Emily and Matt are chairing committees for a new BOG representative and for chair of Student Affairs. Currently in need of
		someone interested in sitting on a committee for the restructuring of the Faculty Senate. Never received interest in the bookstore revision committee. Looking at a meeting time for next week. 		Meeting will be Monday (Labor Day) in either West Campus Suites or MO Hall at probably 6 PM. Hob Tesfai has resigned his position as Senator. Resignation accepted. 
IV. Auxiliary Reports
	A. Faculty Advisor - There has been a lot of talk about classes being tight. If you've had problems, let him know. The change in academic structure happened over the summer. It seems to be going
		very well. If you notice anything that is "wacky", pass that info on. The Deans of the college are in MG. The Associate Deans are in OP. Radio station will be all digital when they are back 
		online. Surprised and pleased with how everything looks. Big thing senate should concentrate on is getting lots of new people involved. It is a rebuilding year and it is important to have a lot 
		of involvement. All current members should take on a leadership role by Christmas to help transition the new people in. Looking into getting a new staff advisor. Senate has a lot of internal 
		things to work on BOG etc. Now is a golden chance to push for things you find important.
	B. Staff Advisor
	C. BOG - Spent 3 days in meetings for BOG this summer. Passed around "Key Update" packet. The SUB is on schedule. All the money for Pershing is being held because of a lawsuit over 			MOHELA. Money is set aside to hire an architect for when the money does come through. BNB is on schedule. In Baldwin there are new floor tiles and all newly upousltered seats.
		Reorganization is going along. BOG supports the President's agenda because it makes promoting and hiring people easier and more fair. The football game (night game) September 8th
		at 5:30. There will be a light turning on ceremony. There may be new field turf next year. Get a committee together to decide how the money will be spent. Over the summer BOG also 
		renewed President Dixon's contract. Sent in budget request to state with things worked in from Arete. Top priorities are what students have suggested through Arete. (student success center, 		more $ for CMDS and Nursing)Emily's term expires at the end of the year. Her position is appointed by the Governor of Missouri. He would like to have the names of candidates by October 		1. On September 23rd, three candidates will be brought before Senate to be interviewed. If you are interested in being a part of the committee, the apps should be online tomorrow morning.
		September 15th 9 AM in this room - Next BOG meeting.
	D. Speaker - Thanks gallery for coming and taking an interest in Senate. You can apply immediately for an associate position on the senate website. (senate.truman.edu) Will be sticking to the friday
		deadline for Agenda items. Planning to detail money motions better. When you send Daniel an agenda item such as money motions, detail them a little more so he can add the details to the
		agenda.
V. Committee Reports
	A. Academic Affairs
	B. External Affairs Chairwoman - Casey Millburg
		- October 26th Governors Room is the Alumni Reception.
		- Kirksville on the Quad - Different orgs and businesses from Kirksville will come on to campus to meet the freshmen and give Truman a little taste of the community and to continue 
			building bridges with the community. Will meet with community members to set up reservations with different vendors and such. Met with a few restaurants at Dog Fest and found
			several interested groups. Hopes to have a date set by next Sunday.
		- Renters Rights - Looking at a couple dates. Renters Rights is a forum Senate puts on to inform students about their rights living off campus.
		- Storm the Capitol - Going to be discussing the possibility of two Storm the Capitols (one specifically for Higher Education and the second for personal ideas). Toying with the idea of joining
			with another school for a "Perfect Storm of the Capitol"
		- 2008 Presidential Election 
		- Senate Convention - Would like to have more communication between Senates of other schools.
	C. Student Affairs
		i. Campus Diversity
		ii. Campus Environment
	D. Technology
	E. Other Reports
		i. Historian
		ii. Communications Director - 
		iii. Webmaster - 
		iv. Ethics Justice
		v. Recruitment
		vi. Legislative Director
		vii. Constitutional Review
VI. Old Business
VII. Money Motions
	A. Poindexter - Moves to spend no more than $400 for advertising for the Elections. Approved.
	B. Wiley - Moves $195 for compost bins in the SUB to be spent no later than September 30, 2007. This is just a restatement of a motion from last semester. The timeline for spending last year's 
			motion ran out because the first order did not go through. Student Senate's name will be on the compost bins in order to teach students the importance of composting. Approved.
	C. Russel - Moves $500 to be spent on magnets no later than September 1, 2007. Talked with Heidi Templeton about getting the magnets done. It was done under the assumption that the magnets
			would be paid for by the Truman PR office. That is why Senate's name is not on them. Originally, flyers were going to be used instead. However, flyers are often thrown away or 
			misplaced. The magnets are convienient and easy. The PR office is asking to be reimbursed. Would like to at least give half of the money back. 
		Esfeld - Upset that Senate's name is not on it. 
		Russel - It took a long time to get the design worked out. There was no time to have names place on them. Would prefer the $500 but $250 would be acceptable.			
		Esfeld - Agrees we should pay the PR office back to keep relations open and friendly. For future reference, this should not happen. 
		Russel - There should be a good connection between the bins and the magnets.
		Esfeld - Could we do a flyer campaign with Senate's name and the magnets image on it?
		Russel - Would be a waste of resources.
		Mozaffar - This was an honest mistake and should not happen in the future.
		Hogan - They don't have our name on it but it encourages students to put things in bins with our names on it. Pay them back. They are nice magnets and do their job.
		Kiddoo - Could you see if Heidi could write an article in Truman Today saying Senate supported the magnets? Start designing new magnets with our names on it for future use.
		Givogue - If nothing else, we can always say in the future that we brought students the magnets and the bins.
		Hanks - Is there a way to get a link on recycle.truman.edu to the senate page?
		Approved. 
	D. Russel - Moves $95.61 for the purchase of 4 stencils to be spent no later than September 2, 2007. Originally, the logo would have been done by hand but these look better. The can be used
			again because they are ambiguous ("brought to you by student senate"). 
		Approved. 
	E. Szewczyk - Moves $750 for advertising for the student representative to the Board of Governors campaign. This is to ensure that we have a diverse and qualified amount of applicants.
		Mozaffar - Can you talk about what you're planning to do with the $700?
		Hanks - For full page black and white add in the Index. There will be posters. We can also have reminder adds in the Index later on. Would rather have an excess of money than not
			enough.	
		Graber - It is important to have as many applicants as possible. We need to go after this and get it done.
		Wiley - Is it possible to talk to Heidi again for an add in Truman Today?
		Hanks - Posters will go up tomorrow. "Be the one voice of 6,000. Apply now."
		Approved. 
VIII. First Readings
	A. Poindexter - Moves to adopt a new set of Standing Rules to be adopted and followed immediately. 
		Poindexter- Revised standing rules this summer. Did not change much but eliminated redundancies and made extensive revisions to the election sections. The current standing rules had specific
			and vague guidelines for a review committee. Also added a section on what to do in the absence of an ethics justice (The speaker fills the position). Would like to adopt sections
			separately (ie: the rest of the standing rules minus section III - elections). Approved.
				Miller - For future reference, bold additions and leave parts to be removed in brackets to make it easier to compare the two versions of standing rules.
				Poindexter - Attempted to send out a mark up but the file was too large.
				Esfeld - Was there anything changed in the sections we are adopting now? 
				Poindexter - Addition to final clause. Added text "unless they first resign their position as a student senator".
				Passes 10-0-1
		Poindexter - Moves the adoption of Section III (elections).
				Miller - Understands why you wouldnt want members of student senate or the general pop to know who the members of the committee are, but if you keep people in the dark
					it creates a problem as to what is happening behind closed doors. Feels the meeting should be closed but feels the members of the board should be approved by 					Senate instead of the Faculty Advisor. Do you feel the same way? What problems do you forsee with senators and campus knowing?
				Poindexter - It is important to keep a certain amount of anonimity to avoid pressure from groups on campus. Used the words "purposely divulge" because people can find out
					but does not want it adverstised. 
				Miller - If people can find out, he can still forsee problems. Say one senator finds out who is on the board and puts pressure on its members and another senator has no idea.
				Poindexter - That would be an ethics violation.
				Miller - This is something we should be careful with because keeping things behind closed doors is dangerous. 
				Hayes - Since this matter takes place during elections, it would be inapropriate for those running to get to chose who sits on the ethics board. We need to decide on a 						competent Ethics Justice instead of chosing members of the board. 
				Hadley - In clause 7 you say that the meetings will be closed to the general public. Would like to see meetings off campus instead of the Senate office. Anywhere else it is more 					likely that someone will find out info about the board.  
				Poindexter - Clause 7 also states that those attending the meeting should not divulge info. It would be an ethical violation to do so.
				Alberts - In the old days, members were appointed by the faculty advisor. Thinking that the hearing board would make a report on the end. One of the biggest sanctions you 
					can have is announcing you have a sanction. Some of the changes made are due to the past election. You should focus on future elections and not the past. We should
					get an ethics justice. If this is not passed, the ethics justice will be Faculty Advisor Alberts.
				Wisa - Wondering why Senate has an ethics justice in the first place. There is already a non partisan member, the Speaker. Why can't the duties be rolled into one? These new
					standing rules spell everything out more clearly. Will vote for it.
				Millburg - If a person is sanctioned and has to go in front of an ethics justice it is not necessary to make them a public spectacle.
				Esfeld - Speaker already has a tough job and it would be difficult for them to have both responsibilities. We need two people because it is too much to handle especially
					during elections. Senate should be watching over the ethics justice. Appeals are heard in front of Senate. We need to make sure this is advertised. This is a good 
					compromise of everything that has gone wrong in the past and what may go wrong in the future.
				Hayes - Although the speaker position is impartial, they are deeply imbedded within senate. It is important to have a person outside of everything to watch over the process.
					We have changed the speakers position in the past so it will be important to keep the ethics justice position defined.
				Givogue - We need someone dedicated to be in the position of ethics justice. Not that the speaker wouldnt be, but it would be best to have a separate position.
				Poindexter - Has the election packet almost completed and will have posters up by monday or tuesday.
				Graber - Calls the question. Second.
				Passes 11-0-0.
	B. Wisa - Moves first reading of OAF Resolution 072.001. Has made a few changes to the previous copy after suggestions. Added a section about a series of focus groups for students to attend
			to get feed back for the committee. 
				Hayes - The forums would be advertised to the students to come and make suggestions? (Yes) Attendance may be a problem. 
				Szewczyk - Dean Gilchrist has had experience running focus groups that have been successful. She has leadership scholars that have had training to run these groups. They
					can set up incentives for turnout. In his opinion, they could be very helpful.
				Russel - What happens when you come up against something that is wrong?
				Wisa - Committee would create list of ideas for future and Senate could endorse them after the fact.
				Szewczyk - When we first discussed this committee, we had student groups coming to ask for money. We felt better about some groups we funded than others. The idea of
					this budget committee was to create a standard for how Senate should spend its money. Take an idea like the Bike Co-op. During planning day, came to the 						conclusion that it was a student initiative. Despite organizations on campus, there is no place for ideas like this to get support. We need to set up guidelines for the
					budget.
				Alberts - Likes Matts ideas but does not feel the resolution addresses it. OAF is meant to review how Senate spends its money. This committee will have at least 8 members
					and will be bigger than any committee in the body. Does not see how this is different from the OAF committee. This is a very specific resolution with very specific
					charges. It makes it seem that there is a gigantic problem with how we spend money. Feels we have a problem with spending all of the excess money we have. Has
					yet to see a problem with the ways we are spending money now. The OAF committee is a committee of student Senate. This seems redundant.
				Esfeld - Misunderstood what the OAF committee and this committee are meant to do. Surprised when receiving this resolution. Thought this was going to be an executive
					order. Thought this was how to decide how to spend our money. Maybe scale this resolution down a bit.
				Wisa - The current state we are in if this does not pass, we will still have the OAF committee. At the end of the semester, we had no idea what was going on with the budget.
					Under the impression that we were not ready for OAF in the Spring. AC had given requirements Senate had yet to meet. The Review committee was meant to get 
					ready for the OAF review. Later we had arguments over how to spend senates money for student ideas. Thought to roll the two problems into one committee to handle
					everything at once. If this is not the way to approach the problems, it is fine but we need to address these issues. Resolution puts on paper what needs to be done.
				Szewczyk - Maybe the wording needs to be changed. We have been required to reduce our roll over budget, have accurate records, and work with the collegiate readership
					program. All of these need to be addressed before the OAF review.
				Alberts - Having Matt create the committee does the same thing as this resolution. All of this is good stuff. The OAF committee gets appointed soon. The OAF committee just
					makes suggestions. We don't have to follow their suggestions exactly. Passing it in a single week makes it seem like an emergency. 
				Poindexter - Since this is a first reading, we would have to suspend the standing rules to vote on it tonight.
				Wisa - Is it a good number of members?
				Russel - It is large but it is a good number because there is a lot to get ready.
				Givogue - Concerned about what would happen if we could not fill the committee.
				Szewczyk - This is our own housekeeping so there is no constitutional repurcussions.
				Wiley - Whats the difference between passing it as a resolution and having it appointed?
				Russel - Comfortable with passing it. There is a lot to do and would not want to shortchange the committee and not let them have enough time. 
				Miller - Not comfortable passing it tonight because he'd like to think about it more. Where would we start analyizing student expenditures. 
				Hayes - Greg did a good job writing this. Well written resolution. This came out of our discussions from all of last year regarding Senate spending. We need to look at this
					before we have our OAF committee meeting next semester. In favor of this resolutions. Guidelines will save us time and effort in the future when spending issues come 
					up.
				Russel - Moves to suspend the standing rules to pass the document tonight. Second. Passed. 
				Passes 11-0-0.
	C. Poindexter - Moves to suspend standing rules to vote on election dates. The back page of the current standing rules contains the election dates. Campaiging starts before all petitions are required
			to be turned in. This will give students more of a chance to decide whether or not to run. More students will be aware of the opportunity to run. You can see the list of dates. The only
			dates that need to be approved would be Sept 18th and 19th. 
				Alberts - This will be a big change with the overlap. This gets Senate up and running sooner. By the time we have new members trained, half the semester is gone. By seeing
					some people campaigning, it might inspire others to run.
				Poindexter - There will be an informational meeting in MO Hall at 7 PM on Sept 6. There will be no election badges. This will be informational and not required. 
				Graber - Senate will be advertising this? Will you  have enough time to get everything done?
				Hanks - We're also working on BOG now so it will all go into publications together. This is when students are interested in becoming involved. Opportune time.
				Givogue - Do we need to approve election packet changes? (No).
				Election dates approved. 
IX. Discussion Items
X. Other New Business
	A. szewczyk - moves to suspend the standing rules to release the applications for the rep to the BOG.
		Kiddoo - Right now the rules state that an announcement for applications must be given out a month in advance.
		Approved.
XI. Announcements
	A. There will be no executive committee this week. Be on the look out for an email to work out a time for future meetings.
	B. Come to dinner!
	C. It is important to do stuff! It is awesome that we want stuff to happen!
	D. Academic Affair Meetings are Tuesdays at 8 in the student senate office.
	E. If you have pics from Truman week send them to Nadia.
	F. Send Libby an email if you would like a new nametag or if you do not yet have one.

Meeting adjourned at 7:53 PM
Respectfully submitted by Secretary Piel on September 3, 2007.