Agenda 
I. Preliminary Items
A. Moment of Silence
B. Roll Call 
C. Approval of the Minutes 
D. Gallery Introductions/Business - Mark Kirtland, Linda Schulte, Robert Kelchen, James Scholfield, Laura Trattner, Elise Bailey, Meredith Wells, Elizabeth Uptergrove.
	Schulte - Brining up to date on reorganization. Talking to Angela Crawford and were concerned about the coverage of reconstruction in the Index. Working with the implementation committee to get word out to the student body (possibly through a letter to the editor of the Index or through a mass email). The five hour meeting on thursday discussed tenure info, wages, and other things. If you have any questions or concerns please pass them on to Linda or the committee.
	Kelchen - The IT advisory committee is meeting tomorrow.	
	Homecoming Committee - Put forth a proposition before the last senate and ex comm and would like to give out the same information to this body. 
		Hayes - What time table are you looking for to get a response from senate? (Wait a week or two. The sooner the better however.) Is this a one time thing? Where do you expect to get 			funding in the future? (Usually $5,000 allotted by the University. This is an attempt to draw all students and not just competitive Greeks)
		Wiley - Wouldnt IFC be a large organization that could fund homecoming? (Would rather not be funded by IFC because of the message it would send about homecoming).
		Mozaffar - Should bring this as a money motion next week so they can get money asap?
		Wisa - Not comfortable because this is the first time he has seen printed material on the matter.
		Esfeld - This was brought before the body last senate. You can read through the information this week so you can be informed and vote on sunday.
		Hayes - This would be a nice way to change the tone of homecoming. This is just a lot of money that the committee is asking for. $7600 is a lot. Not completely comfortable using student 		money to this extent for one event. If we funded partially would you be able to come up with the rest of the funding?
		Homecoming - Comfortable asking for this much student money because it is all going straight back to the students.
		Szewczyk - Would like to make sure that there is enough student support outside of the Greeks. Spending this much and not having anyone show up would upset students.
		Homecoming - Has been planning for this since november. Have been reshaping and playing with this idea since then. Dance will be at the Armory like they were held in the 80s. If the past is 		representative of the future at all this will be successful.
		Esfeld - Our biggest issue seems to be how expensive it is. Could you come to us next week with things you would be willing to lose and still have a successful event. 
		Homecoming - Could probably rework the budget and shave it down by $3,000.
		Wisa - This would be pretty big gamble to take. Mixed emotions and will be contacting the committee with more questions later.
		Kessler - last couple years the beginning budget would be 21,000.
		Wiley - This will be almost 1/3 of out budget. If this fails, students will be more likely to ask for their governance fee back. What about local bands for entertainment?
		Homecoming - Wants an experienced band that can play 80s, 90s, and modern music.
		Kessler - Two years ago rolled over $7,000 this past year we rolled over $10,500 this year will probably be somewhere between the two.
		Mozaffar - Speaking on behalf of Audrey Kerr. She polled ASG (150 girls) the majority were excited and interested.
		Hayes - Will coronation take place during the dance? (yes). Since most of the people that will attend the dance will be Greeks that have been participating in homecoming week, it would be 		reasonable to ask IFC for funding.
		Homecoming - Expecting a low greek turn out due to conflicts with other homecoming week traditions. Hoping to get the most attendance from Res Life.
		Russel - Wants this to be fabulous and worth the while of students to attend. We need to give necessary funding so students can have something to look forward to each year. What kind of 		feedback did you get from your friends and other committee members? (People are excited because it is seen as an end of the week off campus costume party). Since it is off campus, will 		there be alcohol allowed? (No. There will be checks at the door and security.)
		Hogan - Why are you counting on so many people coming from on campus? 
		Homecoming - Appointed Res Life (Katie Shannon) helper to keep communications open and trying to get programming to coordinate with Homecoming Week. Individuals SAs will promote 		and table tents in the dining halls.
		Givogue - Not comfortable spending $7,000 if no other organizations have been asked. Since you want a large Res Life turn-out you should ask Res Hall Senates and other organizations for 		funding. They would be more likely to promote and create a high turnout.
		Homecoming - Does not have the resources to go from organization to organization. Willing to look into other options. 
		Kessler - Interesting how much your opinion has changed since the last senate. The old argument was that Senate thought the budget was too set in stone and senate wanted more input. The 		budget is just an idea not a specific. Keep in mind that the senate before you wanted more control. As treasurer, suggests that you formulate a resolution or something stating your intent to 		partner with Homecoming Committee and stating that you will spend no more than x-amount of dollars. The committee (with 2 senator and 2 homecoming positions) would decide how to 		spend the money so the	committee does not have to come each week to ask for money. As far as getting IFC involved, is against it. The idea is to get more non-Greeks involved. Has been 		here for 4 years and rarely was involved with homecoming activities  because they were so heavily greek. If you have one other organization fund you wouldn't want Res Life because you'd be 		excluding Greeks and those that aren't greeks that live off campus. Talk to SAB about entertainment (they have $200,000 in their budget). This would cut the Senate funding by half. 
		Homecoming - The dance will be October 26th. 
		Stoyanova - How much for private security and publicity? (Advertising is covered by originial homecoming budget. Private security is still in the works.) 
		Kessler - SAB usually has security costing about $200.00.
		Graber - Would be uncomfortable spending $7,000 on something that isn't a sure thing. Trimming down the budget would be a good idea. 
		Szewczyk - Please ask around in your classes and get a general consensus as to interest in the dance. 
		Mozaffar - While this may seem rushed to some of us, the homecoming committee has been working on this for a long time and have been in contact with senate. Logistically there is no time 		for them to go ask other organizations. Each organization will have their own group of students, Senate is the only organization that represents all students. If this is done by student senate it 		gets our name out there and shows the students we are working on things.
		Hayes - Asking SAB to provide for entertainment is reasonable. Please come back with a more conservative budget. 
		Hogan - Frustrated with some of the concerns. This is going to be a huge event. There is going to be food music and dancing. There will be tons of publicity. Does not see that there will be a 		poor turnout. thanks homecoming committee for their work.
		Wisa - Can all organizations submit a representative for coronation?
		Homecoming - This year striving to make sure that everyone can submit representatives. There will be no personal posters allowed for coronation.  
E. Appointments
	Poindexter - Associate Senators - Mark Kirtland, Becky Hadley, Michelle Landers, Elizabeth Uptergrove, Meredith Wells. Approved. 
	Szewczyk - Elise Bailey as Org Rep for Tri Sigma. Approved. 
	Szewzcyk - David Hayes as member of the Undergraduate Council. Approved. 
F. Administration of Oath
G. Changes to the Agenda
II. Executive Reports
A. President of the Student Association - Like to thank everyone who helped pull off maroon and orange day. 300-400 students showed up for the picture. Thanks Kristel for working the duck pond game. Applications went out thursday. Facebook flyers and index ad went out. Selection committee will be Robert Kelchen, David Bonner, Josh Kappel, and Nadia Mozaffar. Met with President Dixon last week. Need to select someone to be on a committee to select a new dean of academic affairs. If you have turned in apps, interviews will be taking place before thursday and saturday. If you have days you know you can't meet please send Matt an email. Would like to have exec committee filled by summer. Have been receiving org rep apps. 
B. Secretary
C. Treasurer - If you are expecting reimbursements or money motions get those in now. They need to be all written by tuesday or wednesday of this week. 
III. Auxiliary Reports
A. Faculty Advisor
B. Student Representative to the Board of Governors - Tomorrow night there is a vigil at Kirk Memorial at 9 PM. Saturday at 9 (becky hadley's house) end of the year senate get together. 
C. Speaker of the Student Senate - Still has a few tshirts left over from Recycling is Sexy. 
IV. Other Reports
A. Esfeld - Faculty Senate passed a lot of things last week: Early Warning System, Credit/No Credit policy (upper level students can take 2 classes up to 8 credits in their final semesters), Resolution about conducting business during the transition period (will keep current structure while they rewrite their constitution), endorse a minor in actuarial science, talked about intellectual diversity bill
B. Esfeld - Working on the guide to Senate for the new senator - focusing on parliamentary procedure. Start meeting again next semester. If anyone is interested you should join in and contribute! 
C. Hayes - On committee that looks into how requests 
D. Graber - Rec Center Survey is posted with questions reviewing the rec and its facilities. Plans on putting out another survey in the fall. 
E. Hogan - Software has been taken care of so Tom can work on the website over the summer. 
V. Money Motions
A. Graber - Moves $25 for the Rec Center Review Committee Survey Incentive to buy a gift card to Subway. Passed.
B. Wiley - Moves that no more than $195 be spent toward composting bins by June 30th, 2007.
	Russel - Can we stipulate that the bins we purchase will only be used in the Sub? Yes. Where does the Composting Club get their funding? Through grant money.
	Hayes - This program is a great service for the campus. It is a much more beneficial way to get rid of waste and is good for the university.
	Hogan - What about sustainibility?
	Wiley - This is all done behind the scenes. Student workers scrape solid and liquid food separately. Everything is composted including paper napkins. This is a way of jump starting and expanding the 		program.
	Kiddoo - Are they going to be operating for sure next semester and the semester after? When does the grant run out? Wouldn't it be wise to make sure they are in existence before funding them?
	Wiley - They already have a new program manager appointed. This money will not be a make or break for the program but is a make or break for the expansion of the program. 
	Kessler - They have student workers and the cost of composting. Other than the grant, is their an office that funds them? 
	Wiley - The student workers are paid by the science departments. Over 70% are scholarship jobs. They also have gas expenses for their truck. 
	Kessler - When this grant runs out you will still need money to pay for incidental costs. If their funding dries up they may not be able to continue functioning. It may not be best to spend money on a 		program that may not exist in the near future. The composting program is a great idea but we need to know it will be viable for years to come before putting money towards it. 
	Mozaffar - There has been a lot of talk the past few weeks about how senate spends its money. We are not just going to be a financial provider but we want to work with students and be more than 		just financially involved. We need to decide how we want to spend our money. Suggests waiting until we have a campus environment committee set up. 
	Hayes - Maybe we should wait a week to vote on this once we have a budget break down and more ideas as to the sustainibility of the program. We spend more money on one time events than $195
	Wiley - Comfortable tabling this for a week. Dr Kellerick might be able to come and speak about the program.
	Szewczyk - We need more info in terms of the long term plans of the program.
	Wisa - Moves to table motion for one week. Tabled. 
C. Kessler - Moves $1,000 to be used by the Summer Coordinator in planning Truman Week activities and to allow Senators to help return early to help with Truman Week. 
	Wisa - Is this motion a really good estimate or will we be expecting a correcting motion?
	Kessler - Last year things were not planned well. There were late fees and other expenditures. 
	Graber - How many people does this cover to move back in and for meals?
	Kessler - Either $125 or $150. Does not have a number of people to allow to come back. 
	Szewczyk - Is there room in this budget for activities?
	Kessler - The full $1,000 will be for returning senators. The FACT team plans events and senators volunteer at the events. We could move more money later to host a specific event. 
	Kelchen - The standard res life fee is $25 a day. 
	Hogan - How many people came back last year? 
	Mozaffar - Personally came back last year. They were at every event. Freshmen get to see senator at fun things.	
	Esfeld - Senators were present during Freshmen week and got her involved in Senate. 
	Passed. 
D. Russell - Moves $300 to be spent on spray paint to be spent no later than August 17, 2007. (For recycling bins). Passed. 
VI. First Readings 
A. Szewczyk - Resolution 072.002 Expressing Condolences for the Campus Community of Virginia Polytechnic Institute and State University.
	Hayes - Should line 31 read "was declared" instead of "be declared". 
	Kessler - Line 13 should also mention students that were injured and lives that were touched by this incident. Lines 22-27 should be moved to resolved section. Line 31 should be moved to whereas 	section.
	Wisa - Motion to add to line 13 "as well as the injury of numerous students and faculty".
	Kessler - Motions to add in addition to line 13 "as well as the physical and emotional injury of numerous campus members." 
	Passed 10-0-0.  
VII. Discussion Items
A. Wisa -Health Center No-Show Fee - The health center has had problems with students not showing up to their appointment times. It is frustrating to turn students away when there are students who do not 	show up to their appointments. The purpose of the fee would be to make sure students either attend thier appointments or cancel their appointments at least 2 hours before hand. 
	Hayes - Concerned that this will create a high level of animosity towards the health center when students are already frustrated about the hard time getting appointments. Are students already informed 		that they should call and cancel appointments?
	Wisa - 80% of campus' charge a no show fee. 
	Kirtland - That research is very important. In a situation where we have a free service, we should make sure the service is available. 400 no shows in the past year is a lot of open appointments.
	Wiley - It shows a lack of respect for the health center to not show up. The fee gives incentive to cancel and makes students more aware. Full support of the fee.
	Givogue - This is an example of resources that are being wasted and it shows a lack of respect for the Health Center. 
	Graber - $10-20 fee won't be very controversial and will act as an incentive. 
	Russell - If people cancel, those appointments can be filled? Yes.
	Hogan - Does not see this creating animosity as long as it is explained upfront when a student makes an appointment.
	Hayes - Does not think an appeals committee is a good idea and would make this messier than it needs to be. A reasonable fee will be acceptable.
	Kelchen - How can you cancel an 8:30 am appointment?
	Wisa - Those kinds of situations would have to be worked out. Working on a possible system where you can make and cancel appointments from your room on campus.
B. Szewczyk - Moves discussion time on Senate budget and spending capacity. A reoccuring theme when meeting with senators was where does senate fall in regards to funding organizations. Some 	proposed an ad hoc committee to define senate's role. Personally feels like senate has fallen out in the student affairs capacity.
	Hayes - Has been thinking about this idea for the past few months. Senate has a good role in starting "pilot projects". Feels this is totally acceptable. Concerned about working in FAC's capacity. 
	Szewczyk - We do not want to become an alternate to the FAC. We should look for initiatives that need direction from a student government. If we open up to the student community, we could have 		surprising and original initiatives come up.
	Graber - We need to review the FAC constitution to make sure we don't step on anyones toes and only fund things that FAC cannot.
	Hogan - In support in the creation of a committee that could either review ideas before they come before the body or a committee to lay down guidelines. Possibly put an application on the website.
	Mozaffar - Likes the idea of stepping away from organizations and opening up to students. Would rather senate have a voice in events that they fund. There are probably lots of students that have 		ideaas that are not working as a part of an organization. Wants senators actively involved in projects.
	Wisa - Has reservations with how FAC works. The decision comes down to whether we want to deal with this or to change the FAC constitution so they can take up. A committee is a good idea.
	Russell - Likes the idea of helping organizations come to a plan but that is a huge time committment. 
	Szewczyk- Envisions that senate would work in an advisory position. Would like to present it as a challenge to the community to take the improvement of the university into their own hands.
	Wiley - Echos Russell's ideas. Groups that come for funding are passionate about their cause and already have plans. It would be hard to advise so many different types of events/programs.
	Hayes - We are the representatives of the students to the community, faculty, and other students so this falls under our duties. 
	Kessler - There is already a system on campus to help students put their plans into action. Senate should help to fix the system and not take on responsibility as a body. 
	Hogan - In a perfect world, the org rep acts as a contact person. We need to continue to stress the importance of the org rep role. Tired of seeing orgs come in just to get money. 
	Russell - Agrees with Tom. We need to figure out how senate spends its money and whether or not it is in our mission to fund such things. We need a committee to lay down guidelines.
	Wiley - The job of the org rep is to be a link to the student government. It should be a requirement for organizations to request money to have an org rep on senate. 
	Szewczyk - Agrees with Brett. This would take the responsibility off of other centers and puts it where it belongs with the org rep.
	Wisa - Moves to end discussion time. 
C. Szewczyk - Moves discussion time on Freshman Week. Talked to students about what they liked about the past freshmen week. Would like to open it up to as many people that have a true interest in coming back. Limits discussion to 15 minutes.
	Hogan - Interested in coming back. Thinks that ex comm should be strongly encouraged to come back. Having a cohesive group is imperative to having a successful session. Opening it up to more 		members is a great idea	.
	Mozaffar - We should have retreats and all be friends!
	Wiley - It is important that any senator that wants to come back be allowed to get students interested in Senate.
	Kessler - The amount of people you want to come back will effect the amount of money spent by senate. Need to make sure there is stuff for senators to do during freshman week. 
	Graber - Remembers specifically talking to senators during truman week.
	Russell - There are plenty of things for senators to do. If students want to come back there are ample opportunities to serve senate.
	Kelchen - In the past there has been a problem of senators coming back at Senate's cost to promote other organizations.
	Givogue - This is a good recruiting tool for senate. Since senate has been criticized for not letting students know what is going on, this is a good way to get the word out to a new large group of 		students.
VIII. Additional Items
A. Gathering on saturday... look out for an email.
B. Cory will be giving out senior seminar presentation tomorrow at 7 in this room.

Adjourned 8:42